Candidate Privacy Notice

Recruitment Direct UK Limited (“RDUK”, “we”, “our” or “us”) is committed to protecting the privacy, security and confidentiality of applicant and worker information.

This Candidate Privacy Notice explains how we collect, use, process, store, share and protect personal information relating to individuals seeking temporary, contract or permanent employment opportunities through Recruitment Direct UK Limited.

This notice applies to:

• Job applicants.
• Temporary workers.
• Contract workers.
• Permanent placement applicants.
• Former applicants and workers where records are retained in accordance with legal, regulatory and business requirements.

Recruitment Direct UK Limited may collect and process:

• Name and contact details.
• Address history.
• Date of birth.
• Employment history.
• CVs and application forms.
• Qualifications and training records.
• References.
• Right to work documentation.
• Passport and identification documents.
• National Insurance numbers.
• Payroll and banking information.
• Interview notes and assessments.
• Communications and correspondence.
• Information provided during telephone, video and online interviews.
• Information submitted through websites, applications and online forms.
• Information collected through AI-assisted recruitment, compliance and communication systems.

We may use your personal information to:

• Assess suitability for vacancies.
• Match skills and experience to employment opportunities.
• Contact you regarding vacancies, assignments and opportunities.
• Verify identity and right to work status.
• Conduct compliance and background checks.
• Process payroll and payments.
• Meet legal and regulatory obligations.
• Manage recruitment and employment relationships.
• Improve recruitment processes and service delivery.

Recruitment Direct UK Limited may use artificial intelligence (“AI”), machine learning and automated technologies to support recruitment, communication, compliance, administration and data management activities.

These technologies may assist with:

• Screening and assessing applications.
• Matching applicants to suitable vacancies.
• Identifying skills, qualifications and experience relevant to vacancies.
• Conducting automated communications via telephone, email, SMS, WhatsApp and other messaging platforms.
• Supporting document verification and compliance processes.
• Maintaining and updating recruitment database records.
• Identifying incomplete, inaccurate or duplicate records.
• Supporting GDPR compliance and data management activities.
• Improving recruitment response times and operational efficiency.

AI technologies are used to support recruitment activities and business operations and do not replace appropriate human oversight.

Final recruitment and placement decisions remain subject to human review where appropriate.

Recruitment Direct UK Limited processes personal data under one or more of the following lawful bases:

• Consent.
• Performance of a contract.
• Compliance with legal obligations.
• Legitimate business interests.

Personal information may be shared where necessary with:

• Clients and prospective employers.
• Payroll providers.
• Umbrella companies.
• Compliance and screening providers.
• Professional advisers.
• Technology and software providers.
• Government authorities and regulators where legally required.

Information is only shared where lawful, necessary and proportionate.

Recruitment Direct UK Limited maintains appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, disclosure or destruction.

Personal information will only be retained for as long as necessary to fulfil recruitment, legal, regulatory and business requirements.

RDUK may utilise AI-assisted compliance systems to support record maintenance, retention monitoring and GDPR compliance processes.

Information will be securely deleted, destroyed or anonymised when no longer required.

You may have the right to:

• Access your personal information.
• Correct inaccurate information.
• Request deletion of information.
• Restrict processing.
• Object to processing.
• Request data portability.
• Withdraw consent where applicable.

Requests should be submitted to:

If you have concerns regarding how your personal information is processed, please contact Recruitment Direct UK Limited.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

By registering with Recruitment Direct UK Limited, submitting an application, uploading documents or providing personal information, you acknowledge that you have been provided with access to this Candidate Privacy Notice.