Candidate Privacy Notice

Recruitment Direct UK Ltd
Last updated: 10 February 2026

1. Introduction

Recruitment Direct UK Limited (“we”, “us”, “our”) is committed to protecting the privacy and personal data of all candidates.

This Candidate Privacy Notice explains how we collect, use, store, and protect personal data relating to individuals who register with us, apply for roles, or are considered for work opportunities.

2. Who We Are

Recruitment Direct UK Limited
Herkimer House
Mill Road Industrial Estate
Linlithgow
EH49 7SF
Scotland
United Kingdom

We are a recruitment business operating in accordance with UK employment and data protection law.

3. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Full name and contact details
  • Date of birth
  • Right to work information
  • National Insurance number (where required)
  • CVs, employment history, qualifications, and skills
  • References and work eligibility documentation
  • Availability and job preferences
  • Pay rates, timesheets, and assignment details
  • Communication records (email, phone, WhatsApp, SMS)

4. How We Collect Your Data

We collect personal data through:

  • Direct registration with Recruitment Direct UK Ltd
  • Job applications (online or offline)
  • CV submissions
  • Client referrals
  • Communication with our consultants
  • Our website and recruitment systems

5. How We Use Your Data

Your personal data is used for legitimate recruitment and employment-related purposes, including:

  • Assessing suitability for roles
  • Matching skills and experience to vacancies
  • Contacting you about opportunities
  • Managing assignments and placements
  • Verifying right to work and compliance requirements
  • Payroll and invoicing processes
  • Legal and regulatory compliance

6. Use of Technology & AI

Recruitment Direct UK Ltd uses technology, including AI-assisted systems, to support recruitment processes.

AI may be used to assist with:

  • CV parsing and formatting
  • Skills matching and role alignment
  • Candidate communication and scheduling
  • Administrative efficiency

We confirm that:

  • AI systems support decision-making and do not replace human judgement
  • No candidate is selected or rejected based solely on automated decision-making
  • Human oversight is maintained at all stages
  • Processing is carried out in compliance with UK GDPR
  • Candidates have the right to request human review of any decision.

7. Lawful Basis for Processing

We process personal data under the following lawful bases:

  • Legitimate interests (recruitment and placement services)
  • Legal obligation (employment and compliance law)
  • Contractual necessity (temporary or permanent assignments)
  • Consent, where required

8. Sharing Your Data

We may share candidate data with:

  • Clients seeking to fill vacancies
  • Payroll providers
  • Compliance and vetting partners
  • IT and recruitment system providers

All third parties are required to process data securely and lawfully.

9. Data Retention

We retain candidate data only for as long as necessary for recruitment, legal, and regulatory purposes.

If you have not engaged with us for a prolonged period, your data may be securely deleted in line with our data retention policy.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure (where applicable)
  • Restrict or object to processing
  • Request data portability

Requests can be made using the contact details on our website.

11. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse.

12. Complaints

If you have concerns about how your data is handled, you may raise a complaint using our Complaints Policy.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

13. Changes to This Notice

This notice may be updated from time to time. The latest version will always be available on our website.

Scroll to Top