Supplier Verification

An AI-driven, 24/7 verification process ensuring every subcontractor and supplier meets compliance — VAT, Companies House, directors and more — with structured, auditable records.

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Recruitment Direct UK Ltd verifies key data including VAT registration, Companies House records, and director status — creating a consistent and auditable verification process.

Approved supplier details are automatically structured and integrated into our accounts system, reducing manual input and improving accuracy.

This approach supports HMRC expectations and ensures accurate, time-stamped records are maintained.

Purpose

Confirm business legitimacy

Validate VAT registration

Check Companies House registration & status

Review director details and status

Reduce risk and ensure compliance

Maintain a clear audit trail

Verification Checks

Multi-layered checks across company, VAT, directors and trading data.

Company Checks

Company registered with Companies House
Company status confirmed as active
Registered details match submitted information

VAT Checks

VAT number verified
VAT status confirmed as active

Director Checks

Directors identified
No disqualified or struck-off directors identified

General Checks

Trading status reviewed
Inconsistencies flagged and reviewed

Scoring & Outcomes

A structured scoring model ensures consistent and explainable outcomes.

Green – Approved

All key checks passed. Supplier approved for engagement.

Amber – Review Required

Minor inconsistencies identified. Manual review required.

Red – Not Approved

Critical issues identified such as invalid VAT, inactive company status, or director concerns.

System & Data Handling

Supplier data is verified and structured automatically through our AI system.

Approved supplier details are automatically integrated into our accounts system, reducing manual input and improving accuracy.

Consistent data capture

Time-stamped verification records

Reduced manual processing

Accurate data handling across systems

Ongoing Checks

Supplier details are reviewed periodically to ensure accuracy and ongoing compliance. Approved suppliers may be engaged for work subject to successful verification and continued review.

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Use our AI verification assistant — it guides you through the process, collects required information, and carries out verification checks in real time.

Start Verification